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Office Administrator

Job Summary: 
The Office Administrator is responsible for overseeing the day-to-day administrative operations of the office, including managing office supplies, agency support, and coordinating communication.
 
Responsibilities:

  • Provides clerical support when needed to assist staff with assigned administrative duties such as answering phones, sorting, and distributing mail, and preparing documents.
  • Complete and maintain central office files.
  • Type and process data entry presented for completion.
  • Maintains inventory of office supplies; orders new supplies as needed.
  • Monitor itineraries of CVL office staff to help maintain office coverage.
  • Manage phone services by answering, responding to initial inquiries, and directing calls to appropriate personnel.
  • Maintain the phone message center for agency employees.
  • Maintain agency information in a usable, organized fashion.
  • Complete and maintain Quality Assurance requirements with regards to Client files
  • Performs other related duties as assigned.

Required Skills/Abilities:

  • Knowledge of office management procedures.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Proficient with Microsoft Office Suite or related software.
  • Data entry experience essential.
  • Ability to function independently essential.
  • Availble to work during the designated office hours Monday - Friday 8am-4:30pm

 
Education and Experience:

  • High school diploma or equivalent required; Associate degree in office administration or related field preferred.
  • One year of administrative and clerical experience preferred.

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